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P o s i t i o n T i t l e : F O R M T E X T
F O R M C H E C K B O X F u l l - t i m e F O R M C H E C K B O X P a r t - t i m e
P o s i t i o n G r a d e ( f i l l e d i n b y H R ) : F O R M T E X T D e p a r t m e n t : F O R M T E X T
D i v i s i o n : P o s i t i o n r e p o r t s t o ( p o s i t i o n t i t l e ) : F O R M T E X T
S u p e r v i s o r s e m a i l a d d r e s s : F O R M T E X T
D i r e c t r e p o r t s ( n u m b e r o f r e p o r t s a n d p o s i t i o n t i t l e s ) : F O R M T E X T
P o s i t i o n S u m m a r y : I n 3 - 4 s e n t e n c e s , b r i e f l y b u t s p e c i f i c a l l y , s u m m a r i z e t h e p r i m a r y p u r p o s e o f t h e j o b . F O R M T E X T
D u t i e s a n d R e s p o n s i b i l i t i e s : L i s t u p t o f i v e e s s e n t i a l f u n c t i o n s o f t h e j o b i n t h e s p a c e p r o v i d e d b e l o w , i n d i c a t i n g t h e m o s t i m p o r t a n t f i r s t , a n d t h e a p p r o x i m a t e p e r c e n t a g e o f t i m e s p e n t o n e a c h f u n c t i o n o v e r t h e c o u r s e o f a y e a r . S i m i l a r t a s k s s h o u l d b e g r o u p e d i n t o o n e c a t e g o r y a n d d e s c r i b e d a s s u c h ( s e e e x a m p l e ) . D O N O T l i s t a n y d u t i e s o r r e s p o n s i b i l i t i e s t h a t r e q u i r e 5 % o r l e s s o f t h e p o s i t i o n s t i m e . 1 . F O R M T E X T % o f T i m e 2 . F O R M T E X T % o f T i m e 3 . F O R M T E X T F O R M T E X T % o f T i m e 4 . F O R M T E X T F O R M T E X T % o f T i m e 5 . F O R M T E X T F O R M T E X T % o f T i m e
S u p e r v i s o r y R e s p o n s i b i l i t i e s : Indicate the type and scope of supervisory responsibilities of this job. Check only one box. Note: this refers to supervision of other employees, not programs or tasks. FORMCHECKBOX Not responsible for supervising employees. FORMCHECKBOX Supervises student workers only. FORMCHECKBOX Guides work of others who perform essentially the same work. May organize, set priorities, schedule and review work, but has no responsibility to hire, terminate, review performance or make pay decisions, e.g., Lead position. FORMCHECKBOX Supervises work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments, but does not have responsibility for making these decisions. FORMCHECKBOX Supervises work of others, including planning, assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, reviewing performance and administering corrective action for staff. Plans organizational structure and job content.
Fiscal Responsibility:Do you have ultimate responsibility for the departments budget that includes but not limited to:
Establishes the budget
Plans budget with Vice Presidents, Deans and UPRC
FORMCHECKBOX Yes
FORMCHECKBOX No
If you answered no, please include any budget duties you perform in the Duties and Responsibilities section of this document.
If you answered yes, indicate the dollar value of the budget :
Education: Indicate the minimum level of education generally necessary to effectively handle the jobs duties and responsibilities.. RequiredPreferred FORMCHECKBOX FORMCHECKBOX High school diploma or GED FORMCHECKBOX FORMCHECKBOX Vocational or technical training Field of study: FORMTEXT F O R M C H E C K B O X F O R M C H E C K B O X A s s o c i a t e s d e g r e e , o r v o c a t i o n a l o r t e c h n i c a l s c h o o l d e g r e e F i e l d o f s t u d y : F O R M T E X T F O R M C H E C K B O X F O R M C H E C K B O X B a c h e l o r s d e g r e e F i e l d o f s t u d y : F O R M T E X T F O R M C H E C K B O X F O R M C H E C K B O X M a s t e r s d e g r e e F i e l d o f s t u d y : F O R M T E X T F O R M C H E C K B O X F O R M C H E C K B O X D o c t o r a l d e g r e e F i e l d o f s t u d y : F O R M T E X T F O R M C H E C K B O X C h e c k h e r e i f e x p e r i e n c e m a y s u b s t i t u t e f o r s o m e o f t h e a b o v e e d u c a t i o n a n d d e s c r i b e h o w : F O R M T E X T A d d i t i o n a l i n f o r m a t i o n ( s u c h a s l i c e n s u r e , c e r t i f i c a t i o n s , v a l i d D r i v e r s L i c e n s e , e t c ) : F O R M T E X T
N O T E : T h i s s e c t i o n i s a s s e s s i n g t h e p r o f i c i e n c y l e v e l n e c e s s a r y t o p e r f o r m i n t h i s j o b . Y o u w i l l h a v e a n o pportunity to note your level of proficiency later on the form.
Work Experience: Indicate the required level of work related experience required to effectively perform the jobs responsibilities. This is not necessarily the same as your relevant experience. Check only one box. FORMCHECKBOX Less than 12 months FORMCHECKBOX 1-3 years FORMCHECKBOX 35 years FORMCHECKBOX 5 10 years FORMCHECKBOX More than 10 years please specify ______
NOTE: This section is assessing the proficiency level necessary to perform in this job. You will have an opportunity to note your level of information later on the form.
Knowledge: Indicate the depth and breadth of knowledge within the jobs field or specialty that is required to effectively perform the duties and responsibilities of this job. This is not necessarily the same as your relevant experience. Check only one box. FORMCHECKBOX Specialized knowledge not required. FORMCHECKBOX Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations. FORMCHECKBOX Firm working knowledge of concepts, practices and procedures and ability to use in varied situations. FORMCHECKBOX Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.Provide additional information if desired: FORMTEXT
S k i l l s : D e s c r i b e t h e t y p e a n d l e v e l o f s k i l l s r e q u i r e d t o h a n d l e t h e j o b s r e s p o n s i b i l i t i e s . T y p e L e v e l R e q u i r e d A n a l y t i c a l - I d e n t i f y t h e c o m p o n e n t p a r t s o f a s i t u a t i o n . I d e n t i f i e s t h e r e l a t i o n s h i p a m o n g v a r i a b l e s . L o o k s a t t h e c o m p o n e n t s o f a problem or situation. Recognizes the potential consequences or implications of situations, decisions, actions or ideas. Uses graphic illustrations to capture interrelationships and connections. Reformulates or restates the problem in different ways to look at it from different angles. Applies appropriate frameworks, principles, and models to solve problem.
Describe: FORMTEXT F O R M C H E C K B O X B a s i c - A p p l i e s t h e f u n d a m e n t a l s k i l l s n e c e s s a r y f o r p o s i t i o n
F O R M C H E C K B O X I n t e r m e d i a t e - A p p l i e s s o m e a d v a n c e d s k i l l s t h a t a l l o w e m p l o y e e t o a d a p t a n d m e e t s o m e c o m p l e x o r n o n - r o u t i n e s i t u a t i o n s
F O R M C H E C K B O X A d v a n c e d - Applies highly proficient and specialized skills that allow employee to function in situations that are varied, complex, and/or non-routine
FORMCHECKBOX N/A
Project/Process Management - Organizes the planning process. Develops detailed project schedules including tasks, accountabilities and deadlines. Anticipate problems that may impede work. Communicates changes and progress.
Describe: FORMTEXT F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e F O R M C H E C K B O X A d v a n c e d
F O R M C H E C K B O X N / A
C o m p u t e r / T e c h n i c a l - U s e s w o r d p r o c e s s i n g a n d d a t a e n t r y t o o l s , a n d d e v e l o p s s p r e a d s h e e t s a n d p r e s e n t a t i o n s . C r e a t e s c o m p l e x d o c u m e n t s , s p r e a d s h e e t a n a l y s i s m o d e l s a n d a d v a n c e d g r a p h i c s . P r o g r a m s a t a b a s i c , i n t e r m e d i a t e , o r a d v a n c e d l e v e l . C o n d u c t s s y s t e m s a n a l y s i s a n d t r o u b l e s h o o t s i s s u e s .
D e s c r i b e : F O R M T E X T F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e F O R M C H E C K B OX Advanced
FORMCHECKBOX N/A
Office/Administrative Support - drafts, edits, proofreads internal and external correspondence. Files department data and ensures files are organized. Perform data entry. Schedule meetings and appointments. Maintains and updates calendar(s) as appropriate.
Describe: FORMTEXT F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e F O R M C H E C K B O X A d v a n c e d
F O R M C H E C K B O X N / A
E q u i p m e n t O p e r a t i o n - u s e c o m m o n o f f i c e e q u i p m e n t ( c o m p u t e r , f a x m a c h i n e , c o p i e r , p h o n e ) . I d e n t i f y o p e r a t i o n a l p r o b l e m s w i t h c o m m o n e q u i p m e n t a n d d e t e r m i n e r e s o l u t i o n . R e p a i r a n d u p g r a d e o f f i c e a n d / o r b a s i c e q u i p m e n t . O p e r a t e s p e c i a l i z e d e q u i p m e n t r e q u i r i n g t r a i n i n g . I d e n t i f y o p e r a t i o n a l p r o b l e m s w i t h s p e c i a l i z e d e q u i p m e n t a n d d e t e r m i n e r e s o l u t i o n .
D e s c r i b e : F O R M T E X T F O R M C H E C KBOX Basic FORMCHECKBOX Intermediate FORMCHECKBOX Advanced
FORMCHECKBOX N/A
Written and Oral Communications - Tailors communications to effectively reach an audience. Keeps written and verbal communications clear and straightforward. Verifies understanding of agreements, issues, requirements, or conversations to prevent miscommunication. Observes ones effect on other through non-verbal cues and adjusts communications style to strengthen ones message. Actively listens and solicits i n f o r m a t i o n a n d f e e d b a c k f r o m a w i d e v a r i e t y o f s o u r c e s . N e g o t i a t e s w i t h i n t e r n a l a n d / o r e x t e r n a l s t a k e h o l d e r s .
D e s c r i b e : F O R M T E X T F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e F O R M C H E C K B O X A d v a n c e d
F O R M C H E C K B O X N / A
O t h e r : F O R M T E X T
D e s c r i b e : F O R M T E X T F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e F O R M C H E C K B O X A d v a n c e d
O t h e r : F O R M T E X T
D e s c r i b e : F O R M T E X T F O R M C H E C K B O X B a s i c F O R M C H E C K B O X I n t e r m e d i a t e FORMCHECKBOX Advanced
Collaboration/Interaction: Indicate the nature of collaboration and/or service to others required by the job and whether this occurs internally (with others at the organization) or externally (with general public, vendors, media, other organizations, etc.) Check all that apply.Internal to XavierExternal to Xavier FORMCHECKBOX FORMCHECKBOX Exchange of routine, factual information and/or answering routine questions. FORMCHECKBOX FORMCHECKBOX Exchange detailed information or resolve varied problems. FORMCHECKBOX FORMCHECKBOX Access to and/or works with sensitive and/or confidential information. FORMCHECKBOX FORMCHECKBOX Identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately. FORMCHECKBOX FORMCHECKBOX Persuade, gain cooperation and acceptance of ideas or collaborate on significant projects. FORMCHECKBOX FORMCHECKBOX Resolve conflict, negotiate or collaborate on major projects. FORMCHECKBOX FORMCHECKBOX Handle sensitive issues and facilitate collaboration at the highest level. FORMCHECKBOX FORMCHECKBOX Develop and maintain relationships to enhance work flow and work quality.Provide additional information if desired: FORMTEXT
D e c i s i o n M a k i n g : I n d i c a t e t h e t y p e o f i m p a c t o f t h e d e c i s i o n s t y p i c a l l y m a d e b y t h i s j o b . C h e c k o n l y o n e b o x .
E x a m p l e o f t h e r e l a t i o n s h i p o f t e r m s u s e d h e r e i n t o t h e a r e a s t h e y d e s c r i b e a t X a v i e r :
F u n c t i o n a l a r e a = A c c o u n t s P a y a b l e
D e p a r t m e n t = C ontrollers Office
Division = Financial Administration FORMCHECKBOX Decisions generally affect own job or specific functional area. FORMCHECKBOX Decisions may affect a work unit or area within a department. May contribute to business and operational decisions that affect the department. FORMCHECKBOX Decisions have major implications on the management and operations of an area within a department. Job may contribute to important strategy, operational and business decisions that affect the department. FORMCHECKBOX Decisions have significant, broad implications for the management and operations of a division. Job contributes to decisions on the overall strategy and direction of the entire organization.Provide additional information if desired: FORMTEXT
P r o b l e m S o l v i n g : I n d i c a t e t h e n a t u r e o f p r o b l e m s r e g u l a r l y e n c o u n t e r e d b y t h i s j o b . C h e c k o n l y o n e b o x . F O R M C H E C K B O X P r o b l e m s e n c o u n t e r e d a r e r o u t i n e , s o m e w h a t r e p e t i t i v e a n d g e n e r a l l y s o l v e d b y f o l l o w i n g c l e a r d i r e c t i o n s a n d p r o c e d u r e s . FORMCHECKBOX Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general standards and past practices. FORMCHECKBOX Problems are highly varied, complex and often non-recurring; require novel and creative approaches to resolution. New concepts and approaches may have to be developed.Provide additional information if desired: FORMTEXT
I n d e p e n d e n c e o f A c t i o n : I n d i c a t e t h e j o b s g e n e r a l d e g r e e o f i n d e p e n d e n c e o f a c t i o n . C h e c k o n l y o n e b o x . F O R M C H E C K B O X W o r k i s c l o s e l y m o n i t o r e d b y s u p e r v i s o r / m a n a g e r ; d e t a i l e d i n s t r u c t i o n s a n d p r o c e d u r e s a r e g e n e r a l l y p r o v i d e d . F O R M C H E C KBOX Work progress is monitored by supervisor/manager; incumbent follows policies and procedures, and may set priorities and organizes work within general guidelines established by supervisor/manager. FORMCHECKBOX Results are defined and existing practices are used as guidelines to determine specific work methods and carries out work activities independently; supervisor/manager is available to resolve problems. FORMCHECKBOX Results are defined; incumbent sets own goals and determines how to ac c o m p l i s h r e s u l t s w i t h f e w o r n o g u i d e l i n e s t o f o l l o w , a l t h o u g h p a s t p r a c t i c e s m a y e x i s t ; s u p e r v i s o r / m a n a g e r p r o v i d e s b r o a d g u i d a n c e a n d o v e r a l l d i r e c t i o n . P r o v i d e a d d i t i o n a l i n f o r m a t i o n i f d e s i r e d : F O R M T E X T
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Additional Information about Job: Please describe as clearly and concisely as possible any additional information that would be important to fully understand the role, r e s p o n s i b i l i t i e s , n a t u r e a n d s c o p e o f t h e j o b . F O R M T E X T
T h e f o l l o w i n g t w o s e c t i o n s w i l l a l l o w y o u t o e x p a n d u p o n y o u r l e v e l o f r e l e v a n t p r o f i c i e n c y o f K n o w l e d g e a n d J o b E x p e r i e n c e i n t h i s j o b .
I n c u m b e n t s R e l e v a n t W o r k E x p e r i e n c e : C h e c k only one box. FORMCHECKBOX Less than 12 months FORMCHECKBOX 1-3 years FORMCHECKBOX 35 years FORMCHECKBOX 5 10 years FORMCHECKBOX More than 10 years please specify _____
Incumbents Relevant Knowledge: Check only one box. FORMCHECKBOX Specialized knowledge not required. FORMCHECKBOX Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations. FORMCHECKBOX Firm working knowledge of concepts, practices and procedures and ability to use in varied situations. FORMCHECKBOX Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.Provide additional information if desired: FORMTEXT
T h e s t a t e m e n t s i n t h i s p o s i t i o n d e s c r i p t i o n a r e i n t e n d e d t o d e s c r i b e t h e g e n e r a l n a t u r e a n d l e v e l o f w o r k b e i n g e x e c u t e d b y e m p l o y e e ( s ) a s s i g n e d t o t h i s j o b . T h e y a r e n o t i n t e n d e d t o b e a n e x h a u s t i v e l i s t o f a l l r e s p o n s i b i l i t i e s , d u t i e s a n d s k i l l s required of the job or individuals.
NOTE: SUPERVISOR AND EMPLOYEE SHOULD KEEP AN ELECTRONIC COPY AND HARD COPY OF THE COMPLETED POSITION DESCRIPTION.
Addendum to Job Description
Physical Requirements
Please check the level of frequency that best describes the physical demands that are required for you to perform your job duties. Do not consider those parts of your job that, if you had a disability, a reasonable accommodation could be made. For example: If you were in a wheelchair, but had to occasionally move a box of paper, it would be a reasonable accommodation to have someone else move it for you. In that case, you would not consider moving the box as a required part of your job.
For each physical activity below, check the box that applies to your job.
Physical ActivityFrequency of ActivityNot RequiredSeldom OftenNearly ContinuouslySitting FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Repetitive hand motion (such as typing) FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Hearing, listening FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Talking FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Standing FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Walking FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Bending FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Stooping FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Climbing stairs FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Climbing ladders FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Kneeling, squatting FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Crouching FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Crawling FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Balancing FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Reaching overhead FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Pulling, pushing FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Shoveling FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lifting up to 10 pounds FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lifting up to 20 pounds FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lifting up to 30 pounds FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lifting up to 50 pounds FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX Lifting over 50 pounds FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX FORMCHECKBOX
Work Environment
This question describes your current working conditions. Check all the boxes that apply.
FORMCHECKBOX Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. FORMCHECKBOX Outdoor Environment: Employees work outdoors and may not be protected from weather conditions. FORMCHECKBOX Extreme Cold: Temperatures typically below 32 degrees for more than an hour. FORMCHECKBOX Extreme Heat: Temperatures above 100 degrees for more than an hour. FORMCHECKBOX Noise: There is sufficient noise to cause you to shout in order to be heard above the noise level. FORMCHECKBOX Vibration: Exposure to oscillating movements of extremities or whole body. FORMCHECKBOX Hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, or exposure to chemicals in work setting. FORMCHECKBOX Oils: There is air or skin exposure to oils or other cutting fluids. FORMCHECKBOX Infectious Diseases: Employees are frequently exposed to contagious or infectious diseases. FORMCHECKBOX Atmospheric Conditions: W , \ kdi $$If l 4 @& & 0 4
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POSITION DESCRIPTION
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